Privacy Policy

Global Resourcing Limited is committed to protecting and respecting your privacy. This privacy policy applies to all data collections, which may include telephone recordings, and other processing of Global Resourcing Limited. For the purposes of this privacy policy any references to Global Resourcing Limited (or “us”, “we” or “our”) means Global Resourcing Limited.

This privacy policy will explain what we do with your personal data, whether we are in the process of recruiting for you, providing a service once recruitment is fulfilled, or receiving a service from you.

This privacy policy will apply to personal data relating to prospective and live clients (including referee contacts provided by candidates), prospective and placed candidates, supplier contacts to support our services, consultants, temporary workers and any other person whom we might contact to obtain more information about our applicants/candidates to fulfil the purpose of recruitment.

It is important that Global Resourcing Limited updates this policy from time to time, so please visit this page to stay up to date.

If you do not agree with this Privacy Policy or you do not agree to our processing of your data in the manner outlined in the policy, please do not submit any personal data to us. If at any stage, you are dissatisfied with our policy, you do have legal rights which are mentioned below.

 

Personal data

Global Resourcing Limited will only collect your personal data in order to facilitate the recruitment process and the services we provide. We will only collect data where there is a lawful basis for processing under Article 6 of UK GDPR and we will not seek any sensitive personal data unless required for the recruitment process.

Depending on our relationship with you, different types of personal information may be held, for different periods, and collected in different ways.

We rely on our legitimate interest to process personal data for recruitment-related services, including maintaining a talent database and contacting candidates for suitable opportunities. Consent for processing your data will be explicitly obtained where required, such as when introducing your details to potential employers, unless another lawful basis applies (such as contractual necessity or legal obligation). You can withdraw consent at any time by contacting us at dpo@global-resourcing.com. However, withdrawing consent, will not affect the lawfulness of any processing carried out prior to withdrawal.

Under article 4(11) of UK GDPR consent of the data subject means “any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her”. We will maintain records of any consents you have provided in this manner.

As a Data Controller, we may be legally required to supply or obtain further information from you during the recruitment process, or where it is reasonably necessary to support our ongoing relationship with you.

 

Candidate data:

 

 We will only collect data that is required to provide you with the best niche recruitment services that we specialise in. We will use this information only to keep you up to date with information which we feel is relevant to you and dependent on the circumstances, may, collect some or all of the personal data listed below. We hold this information to enable us to provide the services and may not be able to provide some, or all of the services without it. Before sharing candidate data with potential employers, we will seek explicit consent unless another lawful basis applies (such as contractual necessity or legal obligation).

 

  • Name
  • Date of birth
  • Marital status
  • Contact details
  • Address
  • Education details
  • Employment history
  • Experience
  • Emergency details of any dependents
  • Current employer & referee details
  • Bank details to make payment to you
  • Nationality
  • Immigration status
  • Certified copies of driving license/identity documents/passports/visa
  • Confirmation of digital or online right to work and DBS checks
  • Diversity information
  • Details of criminal offences
  • Information of your interest and needs regarding future employment
  • IP address
  • Dates and times that you use our website
  • Email conversation history.

 

How we collect candidate data:

 

  • When you apply for a vacancy on our website or any other aggregator
  • When you submit a copy of your personal details in a CV by any means of any kind
  • By you contacting us on any social or professional networking platforms and supplying information
  • By you supplying information through any of our microsites
  • Referees providing information about you to us
  • Clients sharing information about you to us
  • Searching third party sources for potential candidates such as LinkedIn and other job sites
  • Recommendations
  • Automatic collection when accessing our website, through you providing it to us or clicking on links or emails sent to you by us.

 

How we use candidate data:

  

  • Recruitment activities
  • Marketing activities
  • To help us in establishing, the exercise of or defense of legal claims

 

Client data:

 

 We collect information about your organisation and / or individuals at your organisation for the purpose of providing recruitment services.  We want to ensure that you have the best staff for your organisation and our consultants would like to stay up to date with your needs through continued communication.

We will keep data relevant to recruitment services on our database on the legitimate basis of providing continued support for current, continuing and future placements. We hold this information to enable us to provide the services and may not be able to provide some or all of the services without it.

We will use this information only to keep you up to date with information which we feel is relevant to you and dependent on the circumstances may collect some or all of the personal data listed below;

 

  • Name
  • Contact details for our contacts within your organisation
  • Address
  • Telephone numbers
  • Email address
  • Organisation/client bank details to pay you
  • Email conversation history.

 

How we collect client data:

  

  • Any data we receive directly from you the client
  • Personal data we receive from others / referrals
  • Personal data we collect which is freely available
  • Automatic collection when accessing our website, through you providing it to us or clicking on links or emails sent to you by us.

 

How we use client data:

 

  • Recruitment activities
  • Marketing activities
  • To help us in establishing, the exercise of or defense of legal claims

 

Supplier data:

 

 We collect limited information about our suppliers to ensure that we are obtaining value for money and the best possible service. This may include;

 

  • Key contact details/our account managers at your organisations
  • Names
  • Email addresses
  • Telephone numbers
  • Accreditations, compliance processes and regulatory information where applicable
  • Bank details to make payment to yourselves which we share with our accounting department.

 

We hold this information in order to receive our suppliers’ services and may not be able to utilise some or all of the services without it.

 

How we collect supplier data:

 

When entering into or negotiating a contract with you, during supplier reviews with your organisation and during the course of our work with you.

 

How we use supplier data:

 

  • To offer to and obtain services from you
  • Contact in relation to any agreements we have with you
  • To perform contract or legal obligations
  • To help us in establishing the exercise of or defense of legal claims

 

How long we keep data for:

 

We will retain personal data for as long as necessary to fulfill the purposes outlined in this policy. Candidate data will typically be kept for 3 years from the last meaningful contact, unless, legal or regulatory requirements (such as right-to-work and tax records) require longer retention. If you request deletion, we will comply unless we have a legal obligation to retain the specific data.

 

How and with whom we share data:

 

We shall not share your personal information unless we are entitled to do so. The categories of persons with whom we may share your information with include:

 

  • Our service providers: this includes service providers such as accountants, auditors, lawyers, IT support systems, records management providers, insurers, legal advisors, support and hosting service providers and any such service providers that assist us in carrying out business activities;
  • Our Group Companies: We are a member of Global Resourcing Group Ltd. We may share your information with certain members of our group companies, but only for the purposes set out in this policy.
  • Government and or legal authorities that law or regulation requires us to share this data with.
  • Marketing platforms and technology suppliers.
  • Where you are a candidate, individuals and or organisations that hold information relating to your application to work, your placement and or referencing.
  • Where you are a candidate, potential employers or recruitment agencies, in order to increase your chances of finding employment.
  • Where you are a candidate, third party partners, job boards and job aggregators.

 

Your Rights:

 

You have the right under UK GDPR at any time to ask for a copy of the information supplied by you that we hold. We have a Subject Access Request Form for such requests to ensure we understand your request. Please email dpo@global-resourcing.com  requesting a Subject Access Request Form.

Please keep in mind where a request for deletion is made, and your file also holds information about our client and/or financial information that we need to keep for 6 years, we may be unable to delete the data.

By withdrawing consent, our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations. Withdrawal of consent will not have any effect on the lawfulness of any processing based on consent before its withdrawal.

Where we are unable to comply with your request, we will provide reasons for failing to do so.

 

We take the protection of your personal data very seriously and it is important that you know your rights within this context, which include rights to:

 

  • Request a copy of the personal data that we hold about you.
  • Object to our processing, you have the right to object to processing based on legitimate interest. If you raise an objection, we will review whether our legitimate interests override your rights. If we cannot demonstrate a compelling reason to continue processing, we will cease processing your data for that purpose;
  • Request that we restrict processing of your data in certain circumstances;
  • Request that data is erased where the continued use of that data cannot be justified. Agencies are required to keep certain records such as ID or right to work checks and payroll records for certain periods of time. These obligations will override any request to erase data or any objection to processing for so long as are required by law to keep the data;
  • Object to automated decision, which significantly affects you, being taken solely by a computer or via another automated process;
  • Withdraw your consent to our processing of your personal data for a particular purpose at any stage. However, please note that we may continue to retain, or otherwise use your personal information thereafter where we have a legitimate interest or a legal or contractual obligation to do so. Our processing in that respect will be limited to what is necessary in furtherance of those interests or obligations;
  • Request inaccurate or incomplete data is rectified.
  • Request that data provided directly by you and processed by automated means is transferred to you or another controller; this right only being applicable where our processing of your data is based either on your consent or in performance of a contract;
  • Make a complaint to the Information Commissioner’s Office https://ico.org.uk
  • Request that direct marketing by us to you is stopped.

 

If you would like to make a request for information, please contact  dpo@global-resourcing.com.

 

Who controls your data:

 

  • Data Controller is Global Resourcing Limited. Registered in the UK Company Number 3390805 of 4th Floor Radius House, 51 Clarendon Road, Watford, Hertfordshire, WD17 1HP;
  • The Data Controller’s data protection representative is the Managing Partner, and the DPO;
  • You can email them on dpo@global-resourcing.com;
  • Global Resourcing Limited is registered as a Data Controller with the Information Commissioner’s Office Certificate Number Z1049827;
  • Any reference to our Group means our subsidiaries and associated companies;
  • We document all categories of data we process as controller under Article 30(1) of the UK GDPR and if we act as the processor for personal data under Article 30(2) of the UK GDPR;
  • As the Data Controller we carry out information audits to find out what personal data our organisation holds.

 

Data Security and Confidentiality

 

It is our policy to ensure, in so far as is reasonably practicable, that our systems and records are secure and not accessible to unauthorised third parties in line with contemporary practice. We do so by ensuring our IT providers adhere to the UK GDPR guidelines and our systems have the latest and most up to date virus and security protection.

We have implemented appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. This includes access controls, encryption, and regular security assessments to safeguard our systems and data

Sending us information over the internet and storage of data:

 Your information is held on servers hosted by our internet services provider. The nature of the internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the internet.

Transfer of your personal data outside of the EEA:

The personal data we collect from you may be transferred outside the EEA either by Global Resourcing Limited and/or by any of the third parties to whom your personal data may be disclosed to. Such transfers will occur where they are necessary as part of the recruitment and/or related services we provide to or for you, e.g., where you apply for a position or assignment outside the EEA, or where the transfer is authorised by law. By providing personal data you agree that your data may be transferred outside of the EEA in such circumstances.

Global Resourcing Limited and/or the third parties to whom we may disclose your personal data may store your personal data on a server overseas. By providing personal data you agree your data may be transferred to servers located overseas.

Where we transfer your data outside of the UK or EEA, we ensure adequate safeguards are in place, such as Standard Contractual Clauses approved by the UK Information Commissioners Office (ICO) or adequacy decisions where applicable.

How we collect and aggregate information about visitors to our websites:

 We collect information about the way jobseekers and visitors use this website in order to improve our services. We do not use information gained in a way that any individual can be identified, and only use it to understand our users better, and to determine aggregate trends, most popular pages, etc., for all the website’s users. We may share this kind of aggregate data with selected third parties to assist with these purposes. We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you.

 

 Our Client Database Manager:

 

When visiting our website and providing your information by applying for a role, your information is directed to our Client Database Manager, no information is stored by the website. The personal data collected by the website is transferred to us via encrypted data transfer and all reasonable care has been taken to ensure its safety and integrity. Though no data transfer can ever be fully secure due to the nature of software.

 

The website makes no automated screening decisions on your personal data, all choices on how data is presented/sent to us are made by the user.

 

To ensure our contact with you is meaningful, we may send out mailers and surveys from time to time, inviting you to update your details, confirm that the data we hold for you is up to date or to confirm you would still like us to provide the recruitment services. To view our Client Data Base Manager’s privacy policy, please click on this link  Bullhorn Privacy Policy   and here to view their Privacy Shield Policy.

 

Automated Decisions:

 

Where automated processing is used to assess your suitability for a role, you have the right to request human intervention, express your point of view, and contest any automated decision that significantly affects you. If you wish to exercise these rights, please contact dpo@global-resourcing.com.

 

Cookies

 

What Are Cookies?
Cookies are small text-based files that are placed on your device when you visit a website. Cookies can be temporary (lasting only as long as your website visit) or permanent (stored on your machine until your next visit). They can also be first-party (set by the website you are visiting) or third-party (set by a website other than the one you are visiting).

We use third-party cookies from providers including Google Analytics, LinkedIn, and other marketing platforms to improve user experience and track interactions. A full list of third-party cookies is available via our CookieBot manager.

What Do We Use Cookies For?
The Global Resourcing website (https://www.global-resourcing.com) uses cookies for several purposes:

  • Necessary and Functional: These cookies are essential for our website to function properly and enable visitors to interact with the site.
  • Preferences (Functional): These cookies allow the website to remember choices you make to enhance your experience.
  • Statistics: These cookies collect anonymised data about visitors, alerting us to performance issues and helping improve the content and quality of our website.
  • Marketing: These cookies track your interaction with our website and/or other websites to tailor advertising to your interests.

Detailed Information on Cookies Used

  1. Necessary and Functional Cookies
    • CookieConsent: Stores the user’s cookie consent preferences to ensure compliance with legal requirements.
    • __cf_bm: A Cloudflare cookie used to manage bot traffic and protect the site from malicious visitors.
    • _cfuvid: A Cloudflare cookie that ensures session functionality and security.
  2. Preferences Cookies
    • These cookies are used to store user preferences, ensuring a personalised experience.
  3. Statistics Cookies
    • _ga: Google Analytics cookie used to distinguish unique users and collect data on website usage.
    • _gid: Google Analytics cookie that stores session-based visitor data.
    • _gat: Used by Google Analytics to throttle request rates.
    • vuid: Vimeo cookie used to track viewing statistics for embedded videos on our site.
  4. Marketing Cookies
    • _gcl_au: A Google Ads cookie used to measure ad campaign performance and support conversion tracking.

Cookie Storage and Management
Cookies are stored for no longer than 399 days. Visitors can manage their cookie preferences at any time by using the CookieBot manager, accessible via the icon located at the bottom left of every page.

Analytics Data
We retain analytics data for a period of 14 months to help improve user experience and website efficiency.

Managing Your Cookie Preferences with CookieBot
We use CookieBot, a consent management platform, to give visitors full control over their cookie preferences.

  • Initial Visit: Upon first visiting the site, a CookieBot banner will appear, prompting you to accept or reject cookies categorised as ‘Preferences’, ‘Statistics’, and ‘Marketing’.
  • Changing Preferences: Preferences can be changed anytime by clicking on the CookieBot icon at the bottom left of any page.
  • Customising Settings: Through CookieBot, you can view a detailed list of cookies, their types, and purposes, and adjust your preferences.
  • Saving Preferences: CookieBot will remember your preferences for future visits and ensure cookies are set only with your consent.

This setup complies with privacy regulations and ensures you have full control over your data and privacy.

How to Opt Out of Cookies
You can also refuse to accept cookies by adjusting your browser settings. Please note that rejecting cookies may affect the functionality of the website. For more information, refer to your browser’s help resources.

Changes to Cookie Policy
This cookie policy was last reviewed on the 30th of December 2024. It is periodically reviewed and updated. Any changes will be posted on this page and, where appropriate, communicated via email. Please check back frequently for updates.

Contact Us
For further inquiries, assistance with managing your cookie preferences, please contact us via our website at https://www.global-resourcing.com/contact-us/.

 

Links to other websites

 

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website, therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites. Such sites are not governed by this privacy policy. You should exercise caution and look at the privacy policy applicable to the website in question.