OFFICE MANAGER / ADMINISTRATION MANAGER

Posted on January 27, 2016 · Posted in CONSULTING

Our client is recruiting for an experienced Office Manager / Administrator Manager to join them on a long-term contracting position in London.

The Key role Responsibilities –

HR:

  • Assist with employee administration for an IT Consulting Company based in Paddington. The KRA includes providing assistance for new starters, leavers, employee benefits and other admin including ensuring HR system is kept up to date.
  • Assist in the recruitment process including advertising positions and liaise with Managers to arrange interviews
  • Administer HR-related documentation including letters and contracts of employment
  • Carry out new employee Health & Safety inductions
  • Responding to queries from managers and employees, seeking advice from Global HR Team where necessary
  • Assisting HR HEAD and Directors where necessary

Office Admin:

  • Answer main switchboard phone and direct calls as appropriate
  • Monitor and maintain Health & Safety standards and ensure full office induction for new employees including evacuation procedures
  • Ensure kitchen is fully provisioned and supplies are kept appropriately stocked
  • Assist with the planning and organising of events including breakfast meetings, company away day, holiday events and other social events within the office
  • Work with IT to ensure all office equipment is in full, working order (workstations, laptops, printers, TVs, photocopiers etc.)
  • Liaise with Landlord on building-related admin matters
  • Any other office-related activities as required

Information Security:

  • Implementing and acting in accordance with client’s information security policies and IT procedures
  • Reporting security events, potential events or other security risks
  • Protecting assets from unauthorized access, disclosure, modification, destruction or interference
  • Responsibility for the information security of tasks assigned to you

The Person:

  • Excellent organisational skills with the ability to troubleshoot on a daily basis
  • Approachable and warm personality with ability to engage people at all levels
  • Strong communication skills, both written and verbal
  • Ability to multi-task and prioritise whilst retaining attention to detail
  • Enthusiasm and willingness to learn
  • Ability to maintain impartiality and professionally manage confidential and sensitive information
  • You’ll work closely with the Europe HR Head and get involved in the organising of events such as our annual Company Away Day/Christmas party and a whole load of other social and corporate events (with the help of the Marketing team for the external/client events!). On the office-side, you’ll liaise with the suppliers to ensure a smooth running office.

Minimum required language knowledge (speaking+writing):

  • English

Job Location:                  London
Job Reference:               112605
Job Type:                          
Contract
Job Rate/Salary:          
£10 per hour

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